Meetings

Our regular meetings adapt a “hybrid” style, which is a mixture of Japanese and English. We run our meetings in both languages so you can follow along in your native tongue.  Each meeting consists of three basic parts below.

  • Prepared speeches
    Two or three members present a project speech according to one of the manuals in the Toastmasters program.
  • Evaluations
    Each prepared speech is orally evaluated by another member.
  • Table Topics
    Members provide one to two minute impromptu talks. Guests are welcome to join this session.

A typical agenda

Person Activity
President
  • Call to order
  • Introduce guests
  • Introduce Toastmaster
Toastmaster
  • Introduce Today’s Theme
  • Introduce Thought of the Day Speaker
Toastmaster
  • Introduce Ah Counter, Timer, and Grammarian
  • Introduce Table Topic Master
Table Topic Master
  • Conduct Table Topics
Toastmaster
  • Introduce Speaker #1
Speaker #1
  • Give speech
Toastmaster
  • Introduce Speaker #2
Speaker #2
  • Give speech
Toastmaster
  • Introduce General Evaluator
General Evaluator
  • Introduce Evaluator #1
Evaluator #1
  • Evaluate Speech #1
General Evaluator
  • Introduce Evaluator #2
Evaluator #2
  • Evaluate Speech #2
General Evaluator
  • Call for reports, Timer, Grammarian, and Ah Counter
  • Evaluate meeting
Toastmaster
  • Return control to President
President
  • Closing Remarks

This takes about one hour and we repeat this in the other language.

Roles

  • Ah Counter
    notes filler words such as “ah” or “uh” from members.
  • Evaluator
    evaluates one of the prepared speeches.
  • General Evaluator
    controls evaluation section and evaluates the overall meeting.
  • Grammarian
    comments on the use of language and pronunciation.
  • Speaker
    gives a prepared speech based on a manual project.
  • Table Topic Master
    prepares and issues the topics. Then she or he asks questions to members.
  • Timer
    keeps track of speech and evaluation time.
  • Toastmaster
    acts as a genial host and conducts the entire meeting.